How big is your facility?

The building itself is over 12,000 square feet. Our Grand Ballroom is approximately 56' x 74'(wider in some areas) plus a 18' x 24' stage. The Grand Ballroom can be divided into 3 smaller rooms of varying sizes. Our adjoining Gallery (great for cocktails or buffet setup) is 30' x 56'.

We have 3 additional smaller breakout rooms: the Boardroom (18' x 12', seats 10 at a large table), Conference Room (same), Oak Room (18' x 15'), and Green Room (18' x 19'), for a total of 8 optional/breakout rooms, with more available via screening.

How much does it cost to rent the facility?

It depends on a few factors, such as the day of the week (Saturday is the most expensive, then Friday, Sunday, and on down to weekdays), the time of the year (during warmer months you get to use the indoor AND outdoor spaces, so it costs a bit more), or even the time of the day (only applies to weekday events, with evenings a bit more).

It also depends on whether you want the full facility (required on Saturday events) or only a portion of it (available Fridays, Sundays, and weekdays).

Just call or email us and we'd be happy to give you a customized quote based on your needs.

What do you include in your rental cost?

We're glad you asked, and we hope you ask the same of any other venue you are considering as well, because we think you will be impressed by how we try to be as “all-inclusive” as we can.

With full facility rental, we include tables, chairs/highchairs, linens (tablecloths & napkins in white or color), use of all indoor and outdoor areas (weather permitting), use of one microphone (wireless), use of the drop-down 10 foot wide screens & projectors and flat-screen TVs.

With partial facility rental you still receive tables/chairs, use of applicable indoor/outdoor areas, and linens. Use of equipment is room specific, so just ask.

What about food and beverages?

We provide all beverages and give you a variety of options, including per-drink or per-person pricing, cash bar, or a combination of the two.

We allow outside catering from our broad variety of exclusive caterers, which allows you to choose what type of food you want and how much you want to spend.

Please call or email us for list of allowed caterers & contact information.

What makes you different from the other places?

Wow, where do we start? We often hear from different clients that come through our facility some version of “Oh, my gosh, there's just no place like this anywhere in Columbus/Central Ohio!”, and we also hear a lot of “Wow, you guys have just thought of EVERYTHING! Why didn't anyone else think to do all this??”

We love hearing those sentiments, and of course that was our goal: to offer you more.

• For starters, our Ballroom seats approx. 350 people (depending on seating arrangement) and our patio is actually bigger than the Ballroom.
• Our fenced in lawn is about the same size as our entire building (over 12,000 sq. ft.). Talk about a place for a fabulous outdoor event!
• If you're having a ceremony, you can have it and the reception all here, and we offer a variety of ceremony sites. For instance, there's the gazebo on the lawn (with paved walkway, wired for sound & electricity); the patio (sized perfectly to hold a tent if desired, with built-in fireplace, fountain, & 3-hole putting green); the Ballroom (with an aisle similar to a large church, built-in stage, plenty of ceiling hook-points for optional lights or draping); or the Gallery (with beautiful black granite fireplace, crystal chandelier, and a great view of the lawn beyond).
• Our Ballroom does not have any columns to block your guests' view, opens directly onto the patio, and has truly the latest and best in audio/visual technology.
• We like to offer you options, so our dance floor and all four bars are portable. You can put them wherever you want, even outside.
• We have plenty of parking spaces and your guests park free
• We have 11 hotels nearby (within a mile) and are close to all major highways.
• And our women's restroom has not only one, but two crystal chandeliers!

Will there be another event going on the same time as mine?

With the rental of the full facility (required on Saturday nights), you will have exclusive use of everything inside and out. Partial facility rental is available for all other days. This option can allow for greater intimacy and less cost for smaller functions, but of course also allows for the possibility of other events in the facility at the same time.

What if I have an outdoor event and it rains/snows/or there's a heat wave (this is Ohio)?

This is one of the joys of coming to Grand Oaks - you have an automatic indoor “backup option”. When you rent an indoor space, you get an accompanying outdoor space and can move freely between the two. You also have the option of renting a tent, and our patio is perfectly sized for that.

What are your interior colors, and will they clash with my event colors?

You will see that we have a classic, neutral décor that works well with any color scheme. Our colors are primarily taupe with black accents, so what people will notice is your décor and not ours, as it should be. Our chairs are a neutral black on black, so you don't have to rent chair covers if you don't want to.

What do I need to do to have you hold a date?

To hold a date, we require a deposit in the amount of 50% of your room rental fee, and for you to read and sign our rental policies contract.

When is the final payment due? Can I make payments? What if my final bill is different from the estimate?

All estimated fees are due by cash or credit card two weeks prior to the event date.

We have a standard payment plan, but we will work with you to find a plan that we can all be comfortable with.

If your final bill is different from the estimate, then within 2 weeks after the event you will either receive a bill for any additional fees incurred or a refund for any overpayment.

How long is an event allowed to run?

The standard weekend rental includes five hours with the option to purchase additional hours, running no later than 1:00 a.m. Weekday rentals are by the hour, with a minimum of 2 hours.

How many guests do the tables hold?

We generally use 60” round tables, which hold 8-10 people per table. We also have a limited number of other sizes and shapes.

When will my vendors (i.e. florist, caterer, etc.) be able to have access to the facility?

They can get in two hours prior to guest arrival to set up for the event.

What is your cancelation policy?

First and foremost, we need a cancelation in writing.

Contract deposits are refundable, less an administrative fee of 10% of total rental cost, up to 365 days prior to your event.

Any cancellations after that date will only be refunded if a booking of equal or greater value is secured, less the 10% administrative fee.

If your event must be postponed for circumstances beyond your control, such as hospitalization or a call to military service, and you reschedule for a different date, your contract deposit will automatically transfer to the new date.

Should you fail to pay any amount due prior to the event, Grand Oaks shall have the right at its sole discretion to consider the event canceled by you and to re-let the premises for the scheduled date using above criteria for any possible refunds.